How to convert outlook email to pdf

How to Convert Outlook Email to PDF: In today’s digital world, emails are an essential part of communication, and sometimes, we need to save them as PDFs for future reference, legal purposes, or sharing. If you’re using Microsoft Outlook, converting emails into PDF format can be incredibly useful. In this guide, we’ll walk you through the different methods to convert an Outlook email to PDF, whether you’re using Outlook on Windows, Mac, or the web.

Why Convert Outlook Emails to PDF?

There are several reasons why you might want to save an Outlook email as a PDF:

1. Legal & Compliance Needs – Some emails serve as legal proof, and PDFs ensure that they remain unaltered.
2. Easy Sharing – PDFs are widely accepted and can be shared across multiple platforms without formatting issues.
3. Offline Access – You can access important emails without an internet connection.
4. Backup & Storage – Saving emails as PDFs ensures you have a secure backup.

Method 1: Convert Outlook Email to PDF Using the Print Option (Windows & Mac)

One of the simplest ways to convert an email to PDF is by using the built-in Print feature in Outlook.

Steps for Windows Users:

1. Open Microsoft Outlook and navigate to the email you want to convert.
2. Click on File in the top-left corner.
3. Select Print from the menu.
4. Under Printer, choose Microsoft Print to PDF.
5. Click on Print, and a pop-up window will appear asking where to save the file.
6. Choose your preferred location, enter a file name, and click Save.

Steps for Mac Users:

1. Open Outlook and select the email you want to save as a PDF.
2. Click on File in the menu bar and select Print.
3. In the print dialog box, click on the PDF dropdown in the bottom-left corner.
4. Choose Save as PDF.
5. Select a location, name the file, and click Save.

Method 2: Convert Outlook Email to PDF via Save As Feature

Another easy way to convert an Outlook email to PDF is by using the “Save As” option.

Steps:

1. Open the email you want to save.
2. Click on File > Save As.
3. In the “Save as type” dropdown, choose HTML and save the file.
4. Open the saved HTML file in a browser (such as Chrome or Edge).
5. Press Ctrl + P (Windows) or Cmd + P (Mac) to open the Print menu.
6. Choose Save as PDF and click Save.

Method 3: Convert Outlook Email to PDF Using Adobe Acrobat

If you have Adobe Acrobat installed, you can use it to directly convert Outlook emails into PDF format.

Steps:

1. Open Outlook and select the email you want to convert.
2. Click on Adobe PDF in the Outlook toolbar (this option is available if Adobe Acrobat is installed).
3. Choose Convert Selected Emails to PDF.
4. Select the location to save the file and click Save.

Method 4: Convert Outlook Email to PDF Using an Online Converter

If you don’t have a built-in PDF printer or Adobe Acrobat, you can use an online email-to-PDF converter.

Steps:

1. Open the email in Outlook.
2. Copy the email content or download it as an .eml file.
3. Go to an online converter like Zamzar, CloudConvert, or PDFcrowd.
4. Upload the email or paste the text.
5. Click Convert and download the PDF.

Method 5: Convert Multiple Outlook Emails to PDF in Bulk

If you need to save multiple emails as PDFs at once, you can use Outlook’s Export feature.

Steps:

1. Select multiple emails in Outlook by holding Ctrl (Windows) or Cmd (Mac).
2. Right-click and choose Print.
3. Choose Microsoft Print to PDF as the printer.
4. Click Print and select the location to save the PDFs.

Bonus Tip: Convert Outlook Attachments to PDF

If your email contains attachments that need to be converted to PDF, follow these steps:

1. Download the attachment.
2. Open it in the respective application (Word, Excel, etc.).
3. Click on File > Print and choose Microsoft Print to PDF.
4. Save the file as a PDF.

Final Thoughts

How to convert outlook email to pdf: Converting Outlook emails to PDF is a straightforward process, whether you’re using Windows, Mac, or online tools. The Print feature is the easiest way, but if you need more options like bulk conversion or attachments, tools like Adobe Acrobat and online converters can be helpful. Choose the method that best fits your needs and keep your emails safe in a universally accessible format.